مؤسسة أكاديمية بأبوظبي - الإمارات: مطلوب مساعد شخصي وتنفيذي

- Respond to complex inquiries for information from principals, stockholders, options, and the executive team, and refer to other staff where appropriate

- Coordinate and make travel, meeting, conference arrangements for executives, as requested

- Maintain appointment schedules/calendars for executives, as requested

- Coordinate office activities and schedules

- Perform or oversee executive office clerical duties such as filing, distributing mail, and typing and/or creating a wide range of letters and other material

- Coordinate annual Strategic Retreat

- Assist in preparing policies, procedures, operating manuals, written material, budgets, forms, charts and/or other documents

- Compose and/or type letters, reports, memoranda and other documents which may include contracts, proposals, technical documents, statistical and/or special forms, budgets, and charts, including proofreading for accuracy

- Prepare draft reports and documentation; provide administrative support to the CEO, committees or task force, including preparing the agenda, assembling background materials, taking/transcribing minutes of meetings, etc.

- Recommend organization/procedural changes affecting office activities

- Maintain and track vendor agreements, company facility leases, sub-contractor files and contracts

- Set up/organize all Strategic Team Meetings, Board of Director Meetings

- Assist with acquisition activities 

- Develop and maintain acquisition integration plan

- Develop, maintain and coordinate new employee onboarding process

- Assist HR with new employee orientations

- Assist HR and IS in development of company disaster recovery plan

- Order/purchase executive office supplies, equipment and services

- Facilities planning, budgeting, and completion of expansion and relocation project

- Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgment and discretion in handling internal and external contacts (essential).

- Experience of diary management/researching and booking of travel and accommodation (essential).

- Experience of successfully working with senior management (essential).

- Excellent organizational skills, ability to multi-task and organize others.

- Excellent oral and written communication skills and ability to professionally represent the DIRECTOR’s office. (English, Arabic and preferably French or German)

- Ability to work under pressure and be flexible as part of a team.

- Attention to detail and deadlines.

- Ability to filter information and assess priorities.

- Excellent level in the use of MS Office, Internet, Social Media. 

Who has the required conditions and competencies please send your CV

assistant.abudhabi@gmail.com

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